This guide offers an overview of settings you should review and highlights areas that may require updates when creating your new events. It will guide you through the new event setup process, providing a suggested order for making changes.
Settings
These global settings are applicable to all your events. Here, you can add new venues, classes, and groups, as well as modifiers. You can also create or modify unique or reserved number pools, and grant administrative access to any new administrators. Be sure to make these changes first before proceeding with other configurations.
Text & Waiver
Start by making necessary adjustments in this section, as it will help you effectively organize the modifications required for the Registration Form. The toolbars offer various options to add links, upload images, and format text, allowing you to enhance the overall presentation and user experience.
Segments
Segments represent different parts of your event. For instance, if you have a three-day event where attendees can only participate in the entire event, you only need one segment. On the other hand, if your event consists of three distinct parts—a test day on Friday, a race on Saturday, and another race on Sunday—you will need three segments.
In the Segment, you may need to revise specific event details, including the number configuration if you are utilizing reserved or unique number pools, as well as classes, groups, and modifiers. If you wish to have classes automatically forced to specific groups, you can utilize the mapping tool found within the segment.
Parts Bin
In this section, you can modify existing components or create new ones for the registration form. The primary elements of the parts bin include event questions, basic products and entry products.
Form Layout
In the Form Layout, you will organize the components from the Parts Bin to determine the order in which attendees will view them on the registration form. By clicking on any item in the Form Layout, you can access the edit screen, where you have the option to control visibility based on specific dates or member types. Additionally, you will find organizational tools such as text blocks and collections to help streamline the layout.
It's also important to review any validation rules to ensure they align with your event requirements and that you wish to retain them for the registration process.
Basic Settings
Creating a strong first impression is crucial! Take the time to thoughtfully choose an appealing name for your event and include a captivating hero image. This information will be prominently displayed on the MSR event calendar, serving as the initial introduction for attendees. On the Basic Settings page, you also have the opportunity to review and update essential details such as the venue, event dates, registration opening and closing dates, cancellation policy, default registration status, payment method, and registrar information.
When you are ready to launch your event, be sure to set the event visibility to Public. This will ensure that your event appears on the main MotorsportReg calendar, making it accessible to potential attendees.
Entry List
The entry list is generated from the entry product on the registration form. You have the option to customize the visibility of various elements, such as class, group, vehicle, and number. Additionally, you can choose whether the attendee list is accessible to the public or restricted to participants of this specific event. Ensure that these settings align with any adjustments you have made within the segments.
Preview and Test
Before launching registration, it is essential to preview and test the registration form. Share the direct link with a chosen group of individuals to evaluate the registration process, making sure they complete at least the Preview Order step. This will help identify any issues and ensure a smooth experience for all attendees.
Home (aka Dashboard)
The Dashboard offers a comprehensive overview of your event's activity, showcasing the five most recent registrations and providing a real-time count of available inventory items. You can also monitor registration trends to understand when attendees are signing up—whether immediately after registration opens or closer to the event date. Additionally, events scheduled to start within the next 14 days will be highlighted on the Dashboard and will remain visible for 14 days following the conclusion of each event.